Club management software for registration, billing, events, websites, and reporting

Pool Queue helps clubs, teams, and organizations manage member registration, billing, payments, events, communication, websites, records, meet entries, results, and operational reporting in one connected system.

For competitive swim clubs, Pool Queue is an authorized USA Swimming SWIMS 3.0 team management integrator option and supports Swimming Canada REMS meet entry workflows, Hy-Tek compatible exports, Splash Meet Manager workflows, and SDIF meet entry files.

Built for clubs and organizations with more to manage

Pool Queue is designed for competitive swim clubs, masters swim clubs, teams, and member-based organizations that need more than a simple signup form or messaging app.

It is especially useful for organizations managing complex registration, recurring billing, event participation, volunteer jobs, member records, coach communication, public websites, and performance reporting.

Everything connected

Pool Queue connects the daily work of running a club, from registration and billing to events, communication, records, results, and website content.

Registration

Create flexible registration workflows for programs, rosters, schedules, locations, and member groups.

Billing

Manage fees, invoices, scheduled dues, payments, account balances, and financial reporting.

Stripe Verified Partner

Events

Coordinate attendance, declarations, jobs, event fees, meet entries, and event communication.

Communication

Keep the right people informed using roster-aware communication tools for members, account holders, coaches, and administrators.

Records and results

Track results, rankings, club records, time standards, World Aquatics points, progress, and historical member performance.

Website tools

Build and maintain your public website with integrated content management tools.

Registration and billing that match how your club actually operates

Pool Queue supports complex registration structures without forcing your organization into a one-size-fits-all workflow.

  • Build registration sessions, rosters, schedules, and capacity rules around your real programs.
  • Support multiple locations, training groups, member types, and registration paths.
  • Create account and member fees, scheduled dues, invoices, and payment workflows.
  • Reduce manual reconciliation by keeping registration, billing, and member records connected.
Registration and billing

Events, attendance, jobs, and meet entries in one place

Pool Queue helps clubs manage the details around events, from attendance declarations and job signups to meet entry preparation, event-related billing, and competitive swimming entry workflows.

  • Collect event declarations, attendance responses, and notes from account holders or members.
  • Manage volunteer jobs, job credits, and completion tracking.
  • Create event-related dues and keep event billing connected to accounts.
  • Create meet entry files for Swimming Canada REMS and USA Swimming workflows, including SDIF and Hy-Tek compatible exports.
Event management

Expert-level support for competitive swim clubs

Pool Queue is built to handle the demanding workflows that competitive swim clubs rely on every season.

  • Meet entries for Swimming Canada REMS, Hy-Tek, Splash Meet Manager, and SDIF workflows.
  • Results, rankings, club records, time standards, World Aquatics points, and performance tracking.
  • Roster-based registration, class lists, schedules, declarations, and coach-friendly reports.
  • Authorized USA Swimming SWIMS 3.0 team management integrator option for USA Swimming clubs.
  • Support for Swimming Canada related club workflows, including REMS meet entry workflows.
Competitive swim club tools

Your website, communication, and member tools connected

Pool Queue includes content management and communication tools so your public website, member information, and club operations can work together without relying on a separate website platform.

  • Run your public club website with pages, menus, files, images, dynamic content, block templates, editable markup, and custom domain support.
  • Use integrated AI-assisted content tools to help draft and refine website content.
  • Publish news, events, registration information, and dynamic club content.
  • Communicate with members, accounts, rosters, and administrative groups.
  • Keep account holders and members connected through their account portal.
Website and communication tools

Respectful handling of your membership data

Your member data belongs to your organization. Pool Queue is designed as operational software, not an advertising or data-sharing platform.

No ads. No tracking cookies. No beacons. No corporate information sharing.

Privacy and security

Built for real club operations

Pool Queue is used by clubs that need registration, billing, communication, event management, meet entries, results, records, and reporting to work reliably throughout the season.

We help new clubs understand setup, onboarding, and migration steps so they are not left figuring out the system on their own.

The system is backed by responsive support from people who understand the details of competitive swimming and complex member-based organizations.

Everything included

Pool Queue includes the tools clubs need to manage operations from registration through reporting.

Registration

Flexible registration sessions, rosters, schedules, capacities, and member workflows.

Payments and accounting

Invoices, payments, scheduled dues, account balances, financial reports, and Stripe payment processing support.

Event management

Declarations, attendance, jobs, credits, fees, and event communication.

Meet entries

Tools for preparing supported meet entry files and managing event participation.

Results and records

Member results, rankings, club records, time standards, World Aquatics points, and performance reporting.

Reports

Operational, coaching, registration, billing, and member-focused reporting.

Content management

Website pages, menus, files, images, and public-facing club content.

Mail

Communication tools for administrators, coaches, rosters, accounts, and members.

Surveys

Collect structured feedback and information from your membership.

Pro Shop

Offer club merchandise and create account charges from member orders.

Fundraising

Run donation campaigns and track fundraising activity for members and accounts.

Support

Responsive support from a team that understands complex club operations.

Ready to see if Pool Queue fits your organization?

Tell us a little about your club or organization and we will follow up with practical next steps.